Hosting Business at Twilight | Sky Islands Regional Partnership

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Host a Business at Twilight

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Business at Twilight is a monthly networking event hosted by our Partnership members. It is a great opportunity for our hosts to have the spotlight placed on their business. Becoming a host will not only get prospective customers and business leaders in your door but also offers an opportunity for you to let people in on the behind-the-scenes work your company or organization does. In order to be selected to host you must fill out this form completely. Filling out this form does not guarantee that your business will be selected as one of our hosts. The Partnership will select businesses that can provide unique, fun, and relevant experiences to our attendees to ensure our host and attendees will get the most out of Business at Twilight. There is a hosting fee of $200 which will be due upon selection (invoice will be sent with due date).

Full Name:

Business Name:

Phone:

Email:

Please select the dates that you are able to host if you are selected:

All dates for 2024 are filled, to be placed on a waitlist please select this option.

*A selection of dates will be allocated for Partnership members for the event to be held outside of Sierra Vista.

What dates are the most relevant to your business and why?

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New Field:

How many people can safely and comfortably fit into the space where you intend to host?

Where do you intend to host Business at Twilight?

If you selected "Another Venue" please include the name and address of the venue:

Please describe in detail the space you will use to host Business at Twilight. Including the way you hope to have the space set up.

Please describe the information and activities you will have if you are chosen to host?

If my business is chosen to host I will provide (check all that apply):

Non-Alcoholic Beverages

Alcoholic Beverages

Appetizers or Hors Devours

Dinner

Additional Comments?

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By checking this box I acknowledge that I understand the following rules and requirements:

TO COVER THE COSTS OF STAFF, ADVERTISING, PRINTING, ETC. THE PARTNERSHIP REQUIRES $200 HOSTING FEE.

THE HOST IS RESPONSIBLE FOR THE FOLLOWING:

1. Food (we recommend hors d’oeuvres) to feed approximately 50 – 60 people (caterer must be a Partnership member). Please notify the Partnership 30 days prior to the event with the name of caterer.

2. Venue and parking where event will be held. Venue must be a Partnership Member.

3. Drinks, if you choose to provide alcoholic beverages they must be served to attendees at no cost. The host must ensure drinks will be served only to attendees that are 21+.

4. In the event you are unable to host this event, the notification MUST be given to the Partnership 45 days in advance to have your money refunded. NO refunds will be given if cancellation notice is not followed.

5. Please have a check-in table set up for the Partnership staff to welcome attendees, sell raffle tickets and collect business cards.

6.Business at Twilight often includes door prizes donated by the attendees, please also have a designated space to display the door prizes.

GETTING THE WORD OUT:

Host business and caterer will be highlighted in the Partnership's weekly newsletter leading up to the event, as well as the Partnership's website, Facebook Events, and all other Business at Twilight Advertising. While the Partnership will be advertising this event through our marketing channels, we ask that the host send their own invitations out as well for the best results. Feel free to share the event on your businesses social media and email marketing.

HEALTH & SAFETY:

If my business is selected to host Business at Twilight I will need to abide by health and safety regulations.

Event organizers, staff, and attendees who are fully vaccinated should follow CDC’s Interim Public Health Recommendations for Fully Vaccinated People. People who are not fully vaccinated should use prevention strategies, such as wearing masks, physical distancing, hand hygiene, and respiratory etiquette. Depending on the current status of COVID-19 in our area host and attendees may be required to socially distance and/or wear masks.

WHAT TO EXPECT:

• Leading up to the event you will see the Partnership Marketing Business at Twilight through emails, social media, traditional advertising and web advertising.

• The Partnership will have a link available for attendees to RSVP. Please be aware that many attendees never RSVP as it is not required to attend the event. Despite the number of RSVP’s it is best to expect approximately 50 people.

• A member of the Partnership staff will do a walkthrough of your chosen venue with you ahead of time. Picture(s) may be taken at your event to be published on the Partnership's website, Facebook, or other Partnership marketing channels.

• The night of the event Partnership Staff will arrive approximately 30 minutes ahead of time to set up our welcome table.

We will have:

• A 50/50 raffle - half of the total amount collected will remain with the Partnership the other half goes to the winner of the raffle. The Partnership will provide the 50/50 tickets and the raffle drum.

• A basket to collect business cards to draw the door prize winners. We will collect business cards from everyone in attendance and after the door prize winners have been pulled our host has the option to keep all the business cards.

• A microphone and small speaker for announcing our raffle and door prize winners.

• A vertical pop-up Partnership Banner.

• Partnership swag, business directories and flyers for the welcome table.

The Sky Islands Regional Partnership will be available to answer any questions you may have, please contact Samantha Linder, Director of Community Engagement at (520) 458-6940 or events@skyislandsrp.com.